Delivering Food, Shelter, and Hope to the Poorest of the Poor.

Job Opening: International Development Administrative Assistant

Position Title: International Development Administrative Assistant
Department: Major Donors
Reports to: International Development Administrative Supervisor

Education or Certification Requirements: High school diploma required; 2-4 year college degree preferred.

Position Summary:
The International Development Administrative Assistant provides superior administrative support and project coordination to the Major Donor team to ensure the highly efficient functioning of the department and its related activities. Provides specific clerical support to the fundraising team in support of cultivation and communication activities for donor portfolios. Partners with International Development Supervisor to maintain processes and protocols for efficient functioning of the department.

Experience Requirements:
  •  •  Experience with routine clerical work, proper written and phone communication and use of modern office equipment.
  •  •  Experience working with volunteers and donors preferred.
  •  •  Proven ability to work independently with a demonstrated ability to take initiative.
  •  •  Proven ability to manage multiple tasks simultaneously and resolve problems quickly.
  •  •  Experience in, and sensitivity to Christian-based fundraising.
  •  •  Strong oral and written communication skills, as well as interpersonal, organizational and motivational skills.
  •  •  Strong database management skills and proficiency with the Internet, donor databases, Word, Excel and PowerPoint preferred.
Knowledge, Skills & Abilities Required/Preferred:
  •  •  Skilled in time management.
  •  •  Ability to organize materials, prioritize workflow, pay close attention to details and meet deadlines.
  •  •  Knowledge of basic office equipment: copier, postage machine, etc.
  •  •  Proficient in Microsoft Office especially Excel and Word and able to manage data and perform mail merges.
  •  •  Excellent command of the English language, with proper written and oral communication skills.
  •  •  Must be able to draft correspondence.
  •  •  Must be congenial and work well with staff, volunteers and donors.
  •  •  Must have flexible schedule to accommodate the work required.
Responsibilities include but are not limited to:
  •  •  Send emails and letters on behalf of officers, mail and email standard proposals using department template and guidelines. Mail out books, rosaries and other special items using tracking log.
  •  •  Track and confirm shipping of outgoing mail and packages using tracking log.
  •  •  Maintain one shared calendar for IDO’s that contains PTO, donor visits, and campaign dates at a glance.
  •  •  Support meetings by preparing an agenda in conjunction with Supervisor/Manager, take meeting Minutes and follow-up with action items.
  •  •  Coordinate fulfillment of Mass card requests for the Major Donor department on a monthly basis.
  •  •  Keep inventory such as special occasion cards, gifts, books and special in-house items for officers.
  •  •  Assist with large department projects as assigned related to mailings, assisting in fulfillment; research, reporting, record clean up, and specialized campaigns.
  •  •  Provide support for Major Donor events such as the Gatherings/corporate fundraisers etc., assist with follow up calls, RSVP process, logistics, post-event mailings and thank you notes, reports to evaluate events, etc.
  •  •  Coordinate documentation of department credit card receipts/business purpose, check requests and cash advances and submit through proper channels and meet set deadline.
  •  •  Work with department team members on travel logistics as needed for remote staff office visits; officer donor visits etc., include travel and lodging booking and itinerary and mapping needs following department guidelines.
  •  •  Generate and prepare reports as assigned.
  •  •  Assist with other clerical tasks and provide technical support as needed.
  •  •  2-4 times a year coordinate logistics for all team meetings at home office or remote location; as well as for other assigned meetings with stakeholders such as the board, donors, and/or ministry partners.
  •  •  Provide monthly submission for Splash Screen.
  •  •  Welcome all MD visitors by providing superior hospitality.
  •  •  Other duties as assigned.
Application Process:
Please submit your resume by email to and include the title of the position in the subject line. Please be sure to include a cover letter detailing your spiritual background.

Cross Catholic Outreach is a Christian ministry and provides excellent employee benefits. We are a Christian Humanitarian Aid Agency assisting the poorest of the poor around the world. Please visit our web site to learn more about the mission, vision, statement of faith and core values of our organization.

Cross Catholic Outreach

2700 N. Military Trail, Suite 240

PO Box 273908

Boca Raton, Florida 33427-3908


Cross Catholic Outreach is a 501c3

CCO Background Stats 2016